1Basic Info
2Date & Time
3Advanced Options

Basic Information

Meeting
Webinar
Holiday
Birthday
Reminder

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Meeting

Event Title

Select Date
09:00 - 10:00

How to Use Calendar Event Generator

Step-by-step guide to effectively utilize the Calendar Event Generator tool.

1

Add Your Event Details

Start by entering your event title and selecting a type such as Meeting, Webinar, Holiday, Birthday, or Reminder. Add a clear event description to give attendees full context.

eventTitle: "Marketing Meeting", eventType: "Meeting", description: "Discuss campaign results and future strategies"
2

Include Location or Meeting Link

Add a physical location or paste your meeting link (Zoom, Google Meet, or Teams). This makes it easy for attendees to join on time.

location: "Zoom", meetingLink: "https://zoom.us/j/123456789"
3

Set Date, Time, and Timezone

Choose the start and end date/time, then adjust the timezone to match your country. This ensures your event appears correctly on all calendars.

startDate: "2025-11-05T10:00", endDate: "2025-11-05T11:00", timezone: "Asia/Karachi"
4

Configure Settings & Preferences

Select your timezone, set recurrence patterns (daily, weekly, or monthly), and reminder notifications for attendees. Customize invitation templates with your company branding and styling options for a professional look.

recurrence: "Weekly", reminder: "30 minutes before", branding: "Company Inc.", calendarFormat: "ICS"
5

Enter the organizer’s name and email, and add extra participant emails to send automatic invites or meeting details.

organizerName: "John Doe", organizerEmail: "john@company.com", extraEmails: ["team@company.com", "client@domain.com"]
6

Export and Share Your Event

Generate an ICS file, calendar link, or embed a shareable widget. This works seamlessly with Google Calendar, Outlook, and Apple Calendar.

exportFormat: "ICS", shareLink: "https://calendarhub.io/event/marketing-meeting"

💡 Pro Tip

Use a representative sample that includes all possible fields.

Who Uses Calendar Event Generator?

Explore various scenarios where the Calendar Event Generator can streamline event creation and sharing.

Business Professionals

  • Create meeting events with clear titles
  • agendas
  • and meeting links
  • Schedule recurring team meetings with automatic reminders and timezone settings
  • Set up client appointments including organizer details and extra participant emails
  • Organize board meetings with start and end times adjusted for multiple regions
  • Export and share events as ICS files or shareable calendar links for easy access

Event Coordinators

  • Plan conference sessions with event titles
  • descriptions
  • and venue details
  • Create webinar schedules with recurring dates and built-in meeting links
  • Set up workshop invitations with reminders and organizer contact information
  • Share public event links or widgets for easy RSVP and attendee access
  • Export all events as ICS files to share across Google or Outlook calendars

Project Managers

  • Schedule project milestone reviews with detailed descriptions and organizer emails
  • Create recurring sprint meetings with reminders and timezone adjustments
  • Set up client update calls with meeting links and clear start and end times
  • Organize team coordination sessions with extra participant emails
  • Export all project-related events into ICS files for record-keeping and sharing

Healthcare Professionals

  • Create patient appointment events with time slots and meeting links
  • Schedule recurring telehealth sessions with timezone and reminder options
  • Set up staff training events with location or video meeting details
  • Share secure event links for medical team coordination and follow-ups
  • Export all scheduled appointments or events as ICS files for integration with hospital calendars

🚀 Why Use This Tool?

Save hours of manual work, reduce errors, and ensure consistency.

FAQ

Frequently Asked Questions about Calendar Event Generator

Answers to common questions about creating and managing calendar events.

With our Calendar Event Generator, you can easily create events by adding a title, selecting a type (meeting, webinar, holiday, birthday, or reminder), entering descriptions, locations, or meeting links, and setting the start and end times. You can then generate a shareable calendar link or ICS file to send invitations instantly.

Yes! The tool includes an advanced recurring event option, allowing you to create daily, weekly, or monthly repeating schedules. You can also add reminders so attendees never miss an event.

You can export your events as ICS files, which are compatible with Google Calendar, Outlook, Apple Calendar, and other popular calendar platforms. The tool also creates shareable calendar event links for quick online access.

Absolutely. You can choose and adjust the timezone according to your country or location. This ensures your events display the correct time for international attendees or remote teams.

While the tool focuses on quick event generation, you can customize event titles, descriptions, organizer details, and links to match your company’s style. For advanced customization, you can use the shareable event widget on your website or email campaigns to reflect your brand.

Yes, you can include the organizer’s name and email, plus extra participant emails to notify everyone involved. It’s perfect for business teams, event planners, or classroom scheduling.

Yes! The tool is completely free and available online — no sign-up or installation required. You can create unlimited events, download ICS files, and share calendar links instantly.

Yes, after generating an event, you can copy the calendar link or embed it as a widget on your website or within an email. This makes it simple for users to add your event to their own calendar with one click.

Yes, the Calendar Event Generator is fully mobile-friendly and works across all major browsers, so you can create or share events anytime, anywhere.

It helps professionals save time by creating ready-to-share event links, automating meeting reminders, and keeping all participants aligned across time zones — making it one of the best free online event schedule planners available.